Vehicle Computerized Maintenance Management System for Fleet Management System
Project Description
The city's department of fleet management contracted with SDI to design and install
an integrated information system allowing the efficient management of repairs
to approximately 11,500 vehicles owned and operated by the city's five primary
vehicle-using departments. The system allows approximately 650 managers and shop floor maintenance
personnel to track 11,000 work orders per month for repair and maintenance operations
and 106,000 inventory items across 15 facilities throughout the city. In addition,
the system has been designed to ensure that both its functionality and capacity
are expandable to accommodate future usage growth and integration with other
ERP systems.
Project Goals
An integrated client-server Vehicle Maintenance, Analysis, and Reporting
System (V-MART) will replace an obsolete mainframe and paper and pencil
system, allowing for the efficient tracking of vehicle maintenance and repair,
management decision-making, and report generating functions associated with
the city's fleet management operations.
The SDI solution will allow the city to generate consolidated reports using
data from all five Departments and will ensure a seamless interface between V-MART
and the city's Oracle Financials, Purchasing, Human Resources, and Payroll Management
system now being implemented.
SDI Services
- Business Process Re-Engineering: Analyzed fleet's current business practices and procedures and current network infrastructure to determine required improvements and system functionality
- Evaluated vehicle and fleet maintenance software systems and selected the CSI-MaximusM/4 package for its broad functionality, open architecture, and expansion capabilities
- Specified and oversaw the department of business information system's installation of a client-server-based network consisting of approximately 210 workstations at 15 separate sites
- Redesigned existing maintenance processes to take advantage of the new system
- Customized selected components of M/4 software package to fully conform to Fleet's needs
- Installed software on all computers
- Converted asset, inventory, and labor databases and oversaw their entry into the new system
- Trained city personnel in the use, operation, and maintenance of the system
- Provide ongoing technical support (8x5)
Project Results
The city is now able to efficiently manage operations, scheduling, and
expenses at all vehicle repair and maintenance facilities, thus allowing
more effective budgeting and reporting. This increased efficiency monitors
asset depreciation and warranty repair work, lowering the overall cost of
vehicle maintenance operations with savings projected to pay for the new
system within one year.