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Administrative Forms Automation for City Fire Department
SDI has created fully digital representation of 118 operational forms that are completely interactive to Fire Department users in a web-based format. These forms are used primarily in the field and provide the users with quick access to a centralized data repository located at the Department's headquarters and provide ease of maneuverability within the system.
Goals
The Administrative Forms Automation project was designed to provide users with completely interactive forms that digitally represent the forms that are routinely used in the field in hard-copy (paper) format. By storing the data in a centralized database, users have access to up-to-date information using hyperlinks and buttons to maneuver around the system and to view, search, modify and enhance documents in a timely and efficient manner. Use of the web-based technology facilitates easier correction and revision of data as well as the ability to visualize and explore existing data.
Solution/Services
- Project management
- Database design
- Created a web-based format for 118 existing forms
- Hyper-linked all associative forms
- Determined data validation requirements
- Created the data repository and architecture of the web-based application
- Installed and configured the Web Server (Windows 2000 Advanced Server) and Oracle 9iRAC on Linux Data Server
- Configured computers
- Provided user training
Result
The use of the web-based application has enhanced the efficiency and portability of reporting both in Fire Departments and in the field, via hand-held technology. The centralization of the data allows the users to have timely and accurate access to information, eliminating redundancy and reducing the burden of acquisition and storage of the paper forms.
